The in turn uses the information provided by the form to fill out a 1099-MISC form, which will be sent to the IRS if the contractor is paid $600 or more by that business in a tax year. The first line is your name as shown on your tax return. If you are an individual and report your income from the contract work on Schedule C, Profit or Loss from Business, this line is straightforward. If you are a sole proprietor or single-member limited liability company , you should enter your own name on line 1 as well.

Please check with your employer or benefits provider as they may not offer direct deposit or partial direct deposit. Faster access to funds is based on comparison of traditional banking policies for check deposits versus electronic direct deposit. Description of benefits and details at The document is a formal way to request information from a vendor and isn’t meant to be shared with the IRS or other tax authorities.

What is a W- 9 tax form? What is the purpose and use of the W-9 Form?

To complete a W-9, download a blank copy of the from the IRS website. The form is updated periodically, so make sure you get the latest version from the IRS to stay compliant. I was requested to send an update with the latest version of the form. Filing W-2s online using Business Services online is free, fast, and secure!

  • Per IRS guidelines, employers are required to issue a Form W-2 to every employee who worked for them in a year by January 31 of the following year.
  • They’ll need you to send them a completed W-9 to complete the process.
  • The following line, Line 6, leaves a space for you to enter the city, state and ZIP code of this address.
  • An administrative assistant who is required to be in the office from 9am-5pm, has set responsibilities, and receives health insurance through an employer-sponsored medical plan.
  • Filing and paying estimated tax payments by quarterly deadlines can save you from expensive penalties at year-end.

Explain that you suspect a business relationship with the vendor might result in a required Form 1099 filing, at which point you’ll need the information on the W-9. Mention your secure document management system that allows only key employees access to personnel files. If you hire a painter to design a mural in your office, you’ll ask them to fill out a Form W-9 before starting the job. The following January, you’ll send the painter, their state tax authority, and the IRS a Form 1099-NEC reflecting the payment. The painter will then use the 1099 when filing their independent contractor taxes. If you earn more than the government threshold from a client, that client is required by law to submit information to the government and send your business a 1099 for your tax preparation.

If you get one from someone you don’t know

When Does Your Business Need A W W-9 gathers the necessary information about a vendor for a business to prepare contractor tax forms at the beginning of each year. You send it to the employers who have requested it from you. While it’s relatively simple to fill out a W-9, always double check to ensure your information is complete and accurate.

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